Civilian Airports / Read File
Read File
Required reading tracked to the person: acknowledgment records the reader, their initials, and the date.
The problem
Nobody can prove required reading actually happened
An updated SMS policy or a new winter operations plan goes out, and everyone on staff is supposed to read it, but the only evidence that they actually did is usually a sign-in sheet, or somebody's word for it.
That evidence expires the moment the document changes, too. Update the plan and every acknowledgment already on file now refers to a version nobody's supposed to be working from, with no automatic flag until an inspector, or a mistake, catches it first.
How it works
One list, one action, a record that keeps up with revisions
- 01
Every required document, in a single table
Driving rules, an SMS policy statement, a winter operations plan, anything else routed for required reading, all sit in one table with the current version number attached.
- 02
One click, tied to a real person
The record comes from one click: selecting "I have reviewed this file" attaches a name, operating initials, and a date to that version, with nothing else to keep in sync afterward.
- 03
A new version means everyone reads it again
Upload a replacement and the acknowledgments already on file stop applying to it. Whoever read the previous version has to acknowledge the new one before they count as current again.
- 04
A report that says exactly who's behind
Run Review report and get back a PDF: every routed document, every person who owes a read, marked current or still pending, with the date and initials once it's actually done.
The benefit
What it automates
A read is a fact, not a claim
Each acknowledgment carries a name, operating initials, and a date, tied to the specific version of the document that person actually reviewed.
A revision can't coast on an old acknowledgment
Swap in an updated document and its acknowledgment history doesn't carry over: every person who read the last version starts over on the new one.
Who's behind is already on the report
Review report turns "who hasn't read this yet" into a one-click PDF covering every document and every person on staff, no individual follow-up required.
Related
Works alongside
FAQ
Straight answers
What information does an acknowledgment capture?
Selecting "I have reviewed this file" attaches the reader's name, operating initials, and the date to the version they actually reviewed.
Does replacing a document carry old acknowledgments forward?
No. Uploading a new version clears the acknowledgment status for everyone, so each person has to review the replacement before they count as current again.
How do I find out who still needs to read something?
Pull Review report. It generates a PDF marking each person against each document as current or still pending, with the date and initials once they've acknowledged it.
What file types can I upload?
Documents up to 25 MB in PDF, image, Excel, or Word formats are all accepted, and swapping in a newer version later uses its own separate action.